CITY OF NEW CARROLLTON
COMMUNITY DAY
SATURDAY, SEPTEMBER 30, 2023
BECKETT FIELD 8511 LEGATION ROAD, NEW CARROLLTON
12:00 P.M. - 5:00 P.M.
COMMUNITY DAY VENDOR APPLICATION
THERE IS NO FEE FOR NON-PROFIT ORGANIZATIONS.
Name of Business/Organization:
Contact Person:
Contact Address:
Daytime Phone Number:
Cell Phone Number:
Fax:
Email:
Please check the item that most closely describes what you will sell/distrubute:
Arts & Crafts Information
Other (explain)
Describe What You Will Sell/Distribute: NOTE: This event is not for YARD SALE ITEMS. The City of New Carrollton will not permit the sale of products or merchandise deemed to be dangerous including weapons of any kind such as nunchucks, knives, etc. This also includes the sale of toy weapons.
Fees
The fee covers a 10ft. x 10ft. booth space on Beckett Field. Please make checks payable to City of New Carrollton with “2022 Community Day” on the memo line. Please note that the City of New Carrollton charges a $35.00 fee on all returned checks. No Refunds will be given due to weather conditions. The event is held rain or shine.
VENDOR FEE $100.00
Non-Profit Information: No Charge (Please provide copy of 501-C3
Deadline –Friday, September 15, 2023
Please return completed application and vendor fee (food vendors please also attach a copy of the Prince George’s County Single Day Event permit application) to the City of New Carrollton, 6016 Princess Garden Parkway, New Carrollton, Maryland, 20784. Attention Community Day 2023, by Friday, September 15, 2023.
Community Day Contacts
Any and all questions regarding this events please contact:
City of New Carrollton - (301) 459-6100
[email protected]
Requirements
All vendors must supply their own canopy if desired, (no larger than 10x10), tables and chairs, and source of electricity, if needed. Vendors must arrived no later than 9:30 a.m. Late arrivals may forfeit their booth space without refund.
ALL VENDORS MUST BE SET-UP and VEHICLES REMOVED FROM THE FIELD BY 10:30 A.M. Please note your arrival time as only those permitted will be allowed on the field prior to the event. Vendors will be directed to your locations by a volunteer.
Cancellations and Vendor Fees
The City of New Carrollton has the right to approve or disapprove any application. If for any reason your application is denied, you will be contacted immediately and your vendor fee will be refunded. The City has the right to cancel the festival at any time and shall not be held liable for damages, claims, expenses, refund of vendor fees, or losses because of the cancellation. Vendor cancellations must be received in writing by 2:00p.m. Friday, September 22, 2023.
Liability
The applicant agrees to hold harmless and indemnify the City of New Carrollton, and its officers, employees and agents from and against any and all liability, claims, actions, causes of action, suits, demands, losses, damages, judgements, expenses and costs, including reasonable attorneys’ fees, arising from any accident or occurrence causing injury or damage to any person or property, including any claim for injury to or the sickness or death of any person or persons (including applicant/vendor’s employees or property) relating or attributed to the City of New Carrollton’s authorization for the applicant/vendor to sell food product at the City of New Carrollton Annual Community Day.
Lost or Stolen Property
The vendor agrees to assume all responsibility for vendor items and materials brought to the event. The City of New Carrollton shall not be responsible for theft or loss of property. At no time should the vendor’s booth or items be left unattended.
Photographs and video
Photographs and/ or video may be taken b) City representatives at the event. By signing below you consent to being photographed and grant full rights to the City to use those images resulting from
the photography /video filming in printed and online sites, social media and press releases for
publicity or any other purpose the City deems appropriate.
Vendor Name:
Vendor Signature:
Date:
Security Measure